How to Make Accessible InDesign and PDF Documents (Hands-On)
November 17, 2017 @ 9:30 am - 4:00 pm EST
Adobe InDesign will be used to build the structure of an accessible document followed by using Adobe Acrobat to enhance, check and correct any conversion issues. This hands-on training course is designed to address how to create an Accessible PDF document using Adobe InDesign. We will review how layout and design principles and practices effect the construction of a document intended for accessibility.
Overview of Designing for Accessibility
- Breaking old print design behaviors the do’s and don’ts of accessible design.
- Understanding document structure and format integrity and why it is important.
- Understanding the complexities involved when producing a document for accessibility.
- Review of document content and structure and how HTML/XML relates.
This one day workshop is for Graphic Designers, Production Artist, Marketing personnel who use Adobe InDesign to create PDF documents for website content. Intermediate to advance skill level using Adobe InDesign and Acrobat is recommended.
“Accessibility Ontario’s workshop “Adobe Indesign Accessible PDFs” was fantastic. The facilitator’s training style was very enjoyable, giving practical exercises and useful tricks that will help us achieve accessibility on a variety of documents. I will strongly recommend this workshop to graphic designers and other creative minds who are searching for better ways to make accessible documents and visual communications.” Monika Villoza, Spaenaur
InDesign Tools and Features
- Creating a custom accessibility workspace
- Proper text formatting for tagged XML text
- Overview of paragraph and character styles in Adobe InDesign
- Mapping styles to export tags
- Using the XML Structure Pane
- Creating a tagged PDF using InDesign export settings vs presets
- Adding and editing tags using the tags panel
- Dealing with graphic elements and complicated diagrams
- Adding Alternate text to images and diagrams
- Anchoring content within the text frames
- Overview of table construction and exporting to tags
- Review of creating ordered and unordered lists
- Creating Bookmarks and Hyperlinks
- Adding required Metadata in InDesign
- Review of the Export Option Panel to include accessibility features
Using Adobe Acrobat
- Using the Pages, Tags and Bookmarks panels in Adobe Acrobat
- Adding metadata and editing tags in Acrobat
- Manually and automatically creating Bookmarks in Acrobat
- Creating Automated Bookmarks from Document Structure in Acrobat
- Setting the document Language and preferences in Acrobat.
- Testing PDF files for accessibility issues using the PDF checker
Intermediate knowledge and experience using Adobe InDesign CS6 or higher, and Adobe Acrobat DC is recommended. Although using the techniques in this course should help assist in creating accessible PDF documents, it does not guarantee accessibility to any specific disability group. It is recommended that you test the documents you create with HTML experts and end users who have disabilities as well as accessibility assisting devices to determine complete accessibility.
Each student must bring a computer/laptop and computer with:
- Windows or Macintosh
- Adobe Indesign CS6 or later, and
- Adobe Acrobat DC
Documents will need to be loaded on to participants’ computers for the exercises. Please confirm with your IT department ahead of time that you can do that.
Accommodations available upon request.