How to Make Accessible Word Documents
January 29, 2018 @ 9:30 am - 4:00 pm EST
This hands-on workshop is designed to clearly explain how to create an accessible document using Microsoft Word. It will demonstrate converting documents to PDF format and examine the required structure for assistive technologies.
This workshop is a comprehensive review of how layout and design principles and practices influence the outcome in the construction of a document intended for accessibility.
Through exercises and group discussions, participants will review the background and theory of accessibility and how it effects document creation; the necessary changes to their current workflow and processes; and how to layout content in documents for those with vision, motor and cognitive impairments.
Microsoft Word will be used to build an accessible document, followed by using Adobe Acrobat Professional DC to inspect any conversion issues or errors.
By completing this workshop, participants will:
- Gain an in-depth understanding of accessible word document creation
- Learn how to prepare all text content for accessibility
- Will prepare graphical content for accessibility
- Understand why navigation is important in a document
- Review who is using accessible documents and their needs
- Become familiar with content design best practices – the do’s and don’ts
- Understand the importance of using accessible fonts
- Learn about how to modify and create custom text styles
- Understanding color blindness and the impact on graphic communications
- How to make graphic, WordArt and charts accessible
- Add custom bookmarks for navigation in their documents
- Review how to add descriptive file properties to a file
- Review the built-in accessibility checkers in both Microsoft and Acrobat
- And much more!
Great practical, hands-on exercises. (City of Pembroke)
Participants will be given a handout with reference to the content covered including step-by-step procedures.
- Laptop and a Computer Mouse (Mac computers must have the latest version of Microsoft Word)
- Microsoft Word 2016 or 2013
- Acrobat Professional Version DC or 11
- Please ensure that your Acrobat Professional (not Reader) has been installed correctly within your Microsoft Word application.
- We suggest you do any installations a day or two before the workshop to ensure it is working properly.
- A USB key will be used to transfer class files to laptops – ensure this can be done on your laptop.
- A computer mouse is recommended since it will assist in the use of keyboard shortcuts
NOTE: Laptops are optional, however, they will be needed to participate in the hands-on exercises that complement the lecture.
Great tips and tools to aid in the process of making docs accessible. Looking forward to Part 2! (Niagara Parks Commission)
Perfect! Met the level of accessibility training I need in my job and I learned a few new tricks. (Ontario Government)
INCLUDED IN THE WORKSHOP:
Accommodations available upon request.